For more information visit the travel website. Submit approximate expenses for each category below in the following format, example: $200.00
In the section below, provide a breakdown of your estimated travel expenses using the categories listed. For each expense, briefly explain how you calculated the amount—including rates, days, mileage, and how costs are being split (if applicable). This helps us better understand your total request.
The following definitions apply according to our university:
Public Transportation: Includes airfare, rental cars, and cab/Uber/Lyft fares.
Mileage: For use of personal vehicles – refer to the current reimbursement rate posted on the university website.
Incidental Expenses: Includes room tax, business phone calls, and parking fees.
Meals / Lodging: Refer to the GSA per diem rates for meal and lodging estimates based on your travel location. Meal allowances are broken down by percentage of the daily total:
Breakfast – 20%
Lunch – 30%
Dinner – 50%
List flights, rental car costs, ride shares, airport shuttles, etc.
Example: “Roundtrip flight to NYC: $267.00”
Example: “Ubers during trip: $70 total split 14 ways = $5.00 per person”
Use the current personal vehicle mileage reimbursement rate (e.g., $0.655/mile).
Include total miles and note if the cost is split.
Example: “120 miles roundtrip x $0.655 = $78.6, split 4 ways = $19.65”
Includes hotel taxes, parking, business-related phone calls, etc.
Example: “3 days parking at $10/day = $30.00, split 4 ways = $7.50”
Use the GSA rates for your travel destination.
Break down lodging per night and meals per day.
Example: “Lodging: $180/night x 3 nights = $540, split 2 ways = $270. Meals: $66/day x 3 = $198. Total = $468.00”
List any conference or event registration costs.
Example: “Conference ticket = $140.00”
This should match the total of all expenses listed above. Double-check your math.